OLD--NEEDS REVISION

Barcamp Day Agenda and Task List

07:30 Volunteers Meet at Ground Floor of Building #5

08:00 – 09:00 Set-Up Before Participants Arrive:

We need at least 20 volunteers available at 08:00

• Put up banners & direction signs (2 people)
• Set up registration 8 lines; require 8 copies of registration list (Neung + 8 people)
• Set up topics / voting / agenda setting area (4 people)
• Check / set up rooms, furniture, etc. (2 people)
• Wifi Registration (2 people)
• Distribute T-Shirts (2 people)

9:00 – 10:30 Participants Arrive:

• Greeters show them to the registration desk and answer any questions (2 people)
• Registration (8 lines) Participants check off their name on registration list and are given name-badge, T-shirt ticket, personal schedule sheet and topic sheet (8 people)
• Participants can register for wifi if they choose. (2 people)
• Participants pick up Barcamp T-Shirt (2 people)
• Participants fill out and post topics (2-4 people assist)
• Participants vote for topics (Agenda setting volunteers an pre-arrange topics during voting)
• We can start to organize topics by how many votes and type of topic while people are voting. Good suggestion Aruj!
• Explain to Room Monitors how to cover rooms and time sessions / help set up laptop / projectors
• Draw up 16 agenda sheets on roll paper: 8 for downstairs where we attach the topic sheets, 8 for the rooms upstairs.

10:30 – 10:45 Agenda Setting

• 4 people (1 director and 3 runners)
• We only have to get first session posted by 11:00 so people know where to go for first session, but we should probably have all sessions before lunch posted.

10:45 – 10:50 Any Agenda Problems?

• Have runners hand-write and put first topic sign on the proper room door

10:50 Participants Head to Rooms

• Have room monitors in rooms ready to set up computers

11:00 First Session Starts!

• Make 1 copy of each room schedule and post near room doors.

12:30 Set up for Lunch

• Sugree will be responsible for coordinating this

1:00 Lunch

• Cleanup after

3:00 Set up Coffee Break

• Sugree will coordinate

3:30 Coffee

• Cleanup after

6:00 Go to After Party

• Need 10 people to clean up, put away supplies, have everything ready for the next morning

Room Monitors

1. 5 minutes before start: find next speaker and help them set up laptop for projector
2. Start: announce the speaker & topic
3. Give signal to speaker at 5, 2 and 1 minute remaining.
4. Signal end of time slot. When speaker finishes, thank him and announce next session